Board Position Descriptions

Duties of the President:

The President shall be the chief executive officer of the organization and of the Board of Directors. The President shall be a member ex-officio of all committees. The President shall perform all duties incident to the office of President.

Duties of the Executive Vice President:

The Executive Vice President shall, in the absence of, disability of or the resignation of the President, have the Presidents powers and perform the duties of the office.

Duties of the Secretary:

The Secretary shall keep an accurate record of the proceedings of all meetings of this society and of the Board of Directors. The Secretary shall carry on the general correspondence of the society, send out notices of the annual meeting, and send out notices of the Board of Directors with the agenda and previous meeting minutes.

The Duties of the Treasurer: 

The Treasurer or designate shall receive all funds paid to the Worcester County Chapter 22 #22 of the society and shall deposit such funds in the name of the organization in such banks as the organization may designate. The Treasurer shall pay all bills but only after the approval of the expenditure by the Controller. The books shall be open to the membership at all times for inspection. Any request for such an inspection shall be made through the Audit Committee. The treasurer shall render a report at each meeting of the Board of Directors as of the Friday before the meeting.

Duties of the Vice President of Education & Research:

The Vice President of Education & Research shall be responsible for the educational programs, special classes, education for certification exams, and educational Seminars of this chapter. 

Duties of the Vice President of Programs.

The Vice President of Programs shall be responsible for the program for each monthly meeting of this society including speaker arrangements for the arrival to the meeting place and any other accommodations required. The Vice President of Programs shall see that materials the speaker may require at5 the time of the monthly meeting will be available. The Vice President of Programs shall notify the Vice President of Publicity two (2) months prior to the scheduled presentation of the subject and provide other necessary documentation such as pictures and speaker’s background.

Duties of the Vice President of Membership:

The Vice President of Membership shall conduct all membership activities of the society pertaining to new and continuing memberships and represent the society as official host at all functions. The Vice President of Membership shall maintain an accurate membership roster.

Duties of the Vice President and Editor of Chapter Publications:

The Vice President and Editor of Chapter Publications shall be responsible for the publication of the Monthly Newsletter, which will include the monthly meeting notice, to the published and distributed to the membership. The Vice President and Editor of Chapter Publications shall be responsible for Notices of all Chapter Seminars, Workshops, and Educational classes. The membership roster is also published by the Vice President and Editor of Chapter Publications.

Duties of the Vice President of Company Coordinators:

The Vice President of Company Coordinators will solicit and train Company Coordinators from membership by holding meetings to educate them to act as dedicated individuals to the professional philosophies of APICS, to represent his or her company in regards to the educational and other chapter activities; to act as a liaison for the needs of the membership back to the Vice President of Company Coordinators.

Duties of the Vice President of Academic Liaison:

The Vice President of Academic Liaison will work closely with the student advisor of the affiliated student chapter to accomplish the following: See that a President, Treasurer & Secretary are elected; to plan interesting and effective programs exposing the students to the business community via plant tours, work study projects and guest speakers from the field of Material Management; using the APICS chapter management manual to assist eh students in running their monthly Board of Directors’ meetings; develop a budget and publish a Treasurers report; promote and develop student scholarship opportunities; and to have a successful student night program.

Duties of the Controller:

The controller shall receive and approve all expenditure to assure that they are within the scope of the approved Budget. The approvals shall be forwarded to the Treasurer for payment. The controller shall advise the President of any problems related to the adherence to the budget. The Controller will schedule and oversee the Audits. The Controller shall be responsible for the collection of Budget data within sixty (60) days of the start of the fiscal year and the creation of the Budget for each fiscal year. The controller shall also record and report on the monthly performance to the Budget. This report will be based on the cut off of the Treasurers report for balancing. For performance it will be completed by calendar months.

Duties of the Vice President of Marketing:

The Vice President of Marketing shall establish all programs plans and special projects designed to move the Worcester County Chapter 22 of APICS forward in our core functions. The Vice President of marketing shall arrange for all publicity releases to all appropriate news media, both local and Society including APICS publications.